Oakleigh Physio Company Security Policy
- Company: Oakleigh Therapy Centre Limited
- Registered Address: 1 Ashurst Road, Cockfosters, Herts, EN4 9LE, United Kingdom
- Trading Address: Oakleigh Physio, 253a Oakleigh Road North, Whetstone, N20 0TX, United Kingdom
- Type of Business: Physiotherapy Practice
- Company Registration Number: 04519467 (Registered in England)
- Data Protection Number: Z7142825
Premises
- Premises to be locked outside of working hours
- Alarm to be set outside of working hours • Alarm Key-Holder details to be kept up to date
Electronic
- PC’s to be locked when unattended
- PC’s to automatically screen-lock (password to resume) after max 40 minutes
- Other than staff, only specified agents of the company to be given access to the PC’s (e.g. Computer Consultant)
Data – General Rules
- Company Data is ONLY to be used for Company Purposes
- Company Data is NOT to be transferred to third parties who are not agents of the company
- Should Company Data be transferred to agents of the company, it must be ensured that only pertinent data is transferred
Data on Paper
- To be archived in the reception area or treatment rooms as appropriate
- To be destroyed when no longer required (8 years for adult notes, up to age 25 for children or 8 years depending on age)
- Other – to be kept secure (e.g. within locked vehicle, within Director’s premises)
Electronic Data
- To be stored on company PC’s
- To only be transferred to other mediums with the EXPRESS PERMISSION of the MD
Customer Data
- Only to be stored on Company PC’s and/or written records to be securely filed
- Only to be used for the purposes of the company.